Who we are

At Meloop, we take your privacy seriously. This Privacy Policy explains how we collect, use, share, and protect your personal data when you engage with our services—whether as a candidate, client, employee, or partner.

Meloop is a Human Resources services provider specializing in recruitment, staffing, and HR consulting. We are the data controller of your personal data under applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 (GDPR).

Contact Details:
Meloop Sp. Z o. o.
Ul. Święty Marcin 29/8
61-806 Poznań
Email: contact @meloop.eu

What Data We Collect

We may collect the following categories of personal data:

For Job Applicants and Candidates:

  • Name, contact details (email, phone number, address)
  • Date of birth, nationality, and ID documents
  • CV, employment history, education, skills
  • References and interview notes
  • Work preferences, salary expectations
  • Data from online profiles (e.g., LinkedIn)

For Clients:

  • Company name, contact person, business address
  • Email, phone number
  • Billing and contractual information

For Employees:

  • All of the above, plus payroll data, bank account, tax info, emergency contacts, and performance records.

How We Collect Data

  • We collect data in various ways:
  • Through our website or job applications
  • Directly from you (via forms, email, or interviews)
  • From job boards or social media (e.g., LinkedIn)
  • From referrals or professional contacts
  • From publicly available sources

Why We Process Your Data

We process your personal data for the following purposes:

  • Recruitment and candidate placement
  • HR administration and employee management
  • Performance monitoring and development
  • Client relationship management
  • Contractual obligations and legal compliance
  • Payroll and tax administration
  • Internal reporting and analytics

Our legal bases include consent, contractual necessity, legal obligation, and legitimate interests.

Who We Share Your Data With

We may share your personal data with:

  • Clients and hiring companies (with your consent)
  • Payroll and accounting providers
  • IT service providers and data storage platforms
  • Legal or regulatory authorities (as required by law)

We do not sell your personal data.

International Data Transfers

Where data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or other lawful transfer mechanisms.

How Long We Keep Your Data

We retain personal data only for as long as necessary to fulfill the purpose for which it was collected or to comply with legal, contractual, or reporting obligations.
For candidates, we typically keep data for up to 2 years unless you request otherwise.

What rights you have over your data

You have the following rights:

  • Access your personal data
  • Request correction or deletion
  • Object to or restrict processing
  • Withdraw consent at any time (where applicable)
  • Data portability
  • Lodge a complaint with your local data protection authority

To exercise your rights, please contact us at contact@meloop.eu.

Security Measures

We implement appropriate technical and organizational measures to secure your personal data against unauthorized access, disclosure, or loss.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and we will notify you where appropriate.